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How to write an application letter

By Michael Klugey
How to write an application letter
How to write an application letter

A job application letter gives the human resource manager an impression about the applicant. For this reason, care should be taken when drafting an application letter for employment. 

Before the proliferation of the internet and mobile devices which have made communication much easier, letter writing was the thing.

What is a letter?

A letter is a written form of communication between two or more people. It allows people to express themselves in writing.

What is a job application letter?

A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. Writing this letter can seem like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing an application letter which will land you the job of your dreams.

This article, however, aims at giving you the guidelines in writing a formal or business letter.

Now in your quest to work as an employee in a reputable company or organisation, you should have an attractive resume and a cover letter for the job application. This will lead you to the door of employment.

 Always begin your letter with your contact information at the top left of your letter

Write your address on the top right-hand side of the letter and the address of the recipient thus the person you are writing the letter to on the left side mostly starting from below your address. You should provide a contact for your prospective employer to contact you for further information when the need be.


The date is not part of the address and should be written after the address and the month in words.

Salutation or greeting

It is advisable to find the name of the person you are writing to but if you have no idea whom you are writing to the address to both title like;

Dear Sir/Madam


It is important to include a heading in your letter and underline it. The heading defines the purpose of the letter and it should be written in capital or block letters. Example:



This is where you write the necessary information needed.

You are not obliged to reveal where you found the position to which you are applying but you can include it in your letter.

It is, however, advisable to read about the organisation or company you wish to work for.

Give reason why you should be employed with your application letter

Let them know you are ready to help solve any problem by highlighting your experiences thus if there’s any. You should talk about your accomplishments as well. For example, if the vacant position requires someone who can supervise people in an engineering firm or writing and editing stories as a journalist, it is necessary to speak about your experience by telling them how you performed during your first job but if there is no experience talk about how willing you are to learn on the job.

Briefly talk about your qualifications and abilities or skills that you think should be considered in hiring you for the job. You can refer to your resume or curriculum vitae (CV) and talk about the recent accomplishment. For example, your story as a journalist might have won an award it is highly acceptable to dig deep about it.

Create an image in the eyes of the human resources manager or the person in charge of hiring you. You may have the best resume or CV coupled with an attractive letter but you should create a picture of the personality behind all the accomplishment stated in the letter but it should be short and precise. Don’t beat around the bush.

End your letter by summarising why you are the right person for the job
Always end your letter on a good note and let them know your readiness to speak further about the position and also include some form of contact in your letter.

In conclusion